MindCore Strategies, LLC (“we,” “our,” or “us”) is committed to protecting the privacy and security of your protected health information (PHI) in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and all applicable federal and state privacy laws.
1.
Information We Collect
We may collect and store the following information:
- Client name, contact details, and organization
- Behavioral health system data (de-identified or anonymized when possible)
- Consultation session notes, assessments, and reports
- Information shared via forms, email, or scheduling tools
- Technical data such as IP address, browser type, and pages visited (for website use)
2.
How We Use Your Information
We use your information solely for purposes related to:
- Delivering consulting, training, or support services
- Coordinating appointments, meetings, or project timelines
- Responding to inquiries or support requests
- Internal operations, quality improvement, or compliance auditing
- Communicating securely with authorized stakeholders
We do not sell or share your personal or protected information with any third parties for marketing purposes.
3.
HIPAA Compliance
MindCore Strategies, LLC adheres to all applicable HIPAA Privacy and Security Rules. This includes:
- Limiting access to PHI to authorized personnel only
- Implementing administrative, physical, and technical safeguards
- Using secure platforms for communication (e.g., encrypted email or client portals)
- Entering into Business Associate Agreements (BAAs) when required
4.
Your Rights Under HIPAA
You have the right to:
- Access or request copies of your information
- Request corrections or amendments to inaccurate information
- Request restrictions on how your information is used or shared
- File a complaint if you believe your rights have been violated
Requests may be submitted to our Privacy Officer at:
📧 Admin@mindcorestrategies.com
5.
Third-Party Services & Tools
We may use HIPAA-compliant third-party tools (e.g., Google Workspace, Zoom for Healthcare, Dropbox Business, or client portals) to store, manage, or share information. Each vendor we use is vetted for compliance and security standards.
6.
Website Data and Cookies
Our website may use cookies or tracking tools to improve functionality. No personal or health information is stored in cookies. You may adjust your browser settings to decline cookies.
7.
Changes to This Policy
We reserve the right to update this Privacy Policy at any time. Changes will be posted on our website with a revised “Effective Date.”
8.
Contact Us
If you have any questions or concerns about this Privacy Policy or your data, please contact:
Privacy Officer
MindCore Strategies, LLC
📧 Admin@mindcorestrategies.com